Educate! Paid AI Tool Allocation Policy

Everyone loves a shiny AI tool.
Like everyone...

But here’s the truth: paid AI tools aren’t a free-for-all buffet — not because we want to restrict access, but because we want to protect impact. If we all grab licenses “just in case” or “for the sake of it,” we burn through budget fast — and that can derail or delay high-impact work. Every unused license is money we can’t put toward youth outcomes, so we’re being intentional about what we fund and why.

So here’s the play:

The Foundation: One Powerful Tool for Everyone

Every staff member gets Gemini Pro — Google's enterprise-grade AI that can process 1,500 pages, 11 hours of video, or 30,000 lines of code in a single conversation (as of December 2025).

The full Pro tier comes with:

• Multimodal capabilities (text, images, video, audio)

• Real-time Google Search integration

• Direct data analysis from Excel/CSV uploads

• Privacy protections (your work doesn't train public models)

🚀 Need more than Gemini?
That’s where Claude, ChatGPT Pro, n8n, etc, come in — but those are allocated when there’s a clear, high-impact use case that Gemini can’t support.

💡 The principle? Need + Impact. If you're transforming your work or building for others, you get what you need.

📘 Click here to read the Paid AI Tool Allocation Policy and get the full breakdown: what you already have, what you can request, and how approvals work.